By-Laws For The London Chess Club

July 18, 2008

Amended 2014-11-26

The Name of the Organization is THE LONDON CHESS CLUB  (LCC)

Membership

1. Any person may become a member and participate in all the Club’s activities by agreeing to abide by the following rules:
– Accepts the Club’s By-Laws
– Pay their annual membership fees
– Play the game according to the rules of FIDE and the CFC
– Conduct their activities in a manner of fair-play
– Treat other members and staff with due respect
– Avoid the use of abusive and vulgar language
– Avoid the use of trash talk
– Never be under the influence of illegal drugs and other intoxicants while participating in Club activities
– Never damage or steal any property associated with the Club’s activities
– Never smoke on the Club’s premises
– Never use inappropriate or suggestive language or conduct toward the Opposite sex

The Executive Committee at a meeting duly called for that purpose would handle any violation of the By-Laws by using the following procedure:
– Issue a verbal warning
– Issue a written warning
– Expel the member from the club
In case of a severe violation the Executive Committee may expel the member outright without issuing any warnings.

2. Any member wishing to withdraw from membership may do so upon a notice in writing or e-mail to the club’s President and his/her prorated membership fee will be re-paid in due course.

IMPORTANT NOTICE:

The London Chess Club accepts no responsibility for the safety of people attending LCC chess tournaments and other events.

All minors attending London Chess Club events must be accompanied by at least one parent or guardian.  The parent and/or guardian takes full responsibility for said minor(s) behavior and safety and well being.

All LCC members and visitors are expected to behave in a socially acceptable manner.

Interference and/or disruption of chess games by a third party is strictly prohibited.  Questions, complaints, and comments must be directed to the LCC President, Tournament Director, or other LCC exectuive.

Executive

1. The executive shall consist of President, Vice President, Treasurer, Youth Director, and Ratings Auditor, each holding office for a term of one year.

2. The executive shall, subject to the By-Laws, have full control and management of the club. Executive meetings shall be held as often as required, but at least once every six months, and shall be called by the president. A special executive meeting may be called on the instruction of any two executive members, provided they request the president in writing/e-mail to call such a meeting and state the business to be brought before it. Executive meetings shall be called on a seven-day notice by telephone, e-mail or in person. The President and any two members of the Executive Committee shall constitute a quorum.

President

The president will be responsible for the day-to-day activities and operation of the club; report to the executive and members of the club, keep in touch with other organizations, organize and run tournaments, and will be a member of all committees. He shall, when present, preside at all club and executive meetings. In his absence the other executive members shall elect a presiding officer for any such meetings. The president and vice president/treasurer will maintain the club’s financial and membership records and will maintain contact with the bank and co-sign cheques issued by LCC.

Vice President & Treasurer

The vice president/treasurer will assist the president when required. He will be responsible for the regular auditing of the club’s chart of accounts and its financial statements. He will also be responsible, along with the president, for the club’s bank account and will co-sign cheques issued.

Youth Director

The youth director will advise the club executive on youth related matters. In case the LCC is requested to hold a junior tournament, he/she is expected to assist the club’s executive in staging this event, however, any financial gain from this type of event belongs to the  LCC. Budget pre-approval by the LCC executive commitee is required for all tournaments.

Club Records

Any club member at the Annual General Meeting may inspect the club’s books and records. Any club member at his or her written request may attend that portion of an executive meeting dealing with the accounts, and inspect the accounts presented. Each executive member shall at all reasonable times have access to the club’s books and records.

Meetings

1. The club shall hold its Annual General Meeting (AGM) in December of each year, of which meeting due notice shall be given to all members. At this meeting members in good standing shall elect the Executive committee for the following year. Those members eligible to vote must have attended the club for at least one month before the meeting. The executive will fill any executive vacancy occurring during the year until the next Annual General Meeting.

2. A special meeting shall be called by the president upon receipt by him of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such a meeting. The executive may deliver notice of the Annual General Meeting or any club meeting or special meeting by posting it at the club, while the club meets, for at least seven days before the date of the meeting being announced.

3. Any ten members in good standing shall be considered a quorum at any club meetings.

Voting

Any member who has attended the club for at least one month and who has not withdrawn from membership or been suspended or expelled shall have the right to vote at the Annual General Meeting. Such vote must be made in person and not by proxy. All junior members have a right to vote. The voting at the AGM will be by secret ballot and any member who wishes to run for any of the executive positions (including president) has to advise the President in office of his/her intention and then the members name will be placed on the ballot.

Complaint Procedure

Any comments / complaints (via phone, text, email, verbal, etc.) by members have to be addressed directly to the club’s website.  See londonchessclub.ca > Contact Us, at the top-right of home page.

Remuneration

Any work on behalf of the club will be on a voluntary basis and no executive member or club member shall receive any payment for his/her services with the exception of Tournament Director’s fee of $50 for any tournament organized by the LCC. Also, annual membership fees are waived for the President, Vice President/Treasurer, Youth Director, and Ratings Auditor. The tournament organizer is obligated to submit a Profit and Loss statement in the approved format. However, on submitting a written statement to the executive, a member may be compensated for authorized expenses incurred on behalf of the club.

By-Laws

The bylaws may be rescinded, altered or added to by a special resolution of the club. A special resolution must be passed by a majority of not less than two-thirds of the members entitled to vote and present in person at a general or special meeting for which a seven days notice has been given.

Web Site

Editorial control, content and over all appearance of the club’s website is fully governed by the club’s Executive Committee.

Dissolution

If for whatever reason it is decided to terminate the club’s existence, it will be at the AGM or a Special Meeting. The time and place of the meeting has to be brought to the attention of all members on record at least seven days prior to such a meeting. At this meeting the members will make the decision on how to allocate the Club’s assets including its bank account and deal with any other matters.

Approved this 5th day of January 2006.


 

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